Company Distribution List Details & Standard

Standard Formatting & Settings

The standard for naming company distribution lists is:

DL - Distinguishing that it is a Distribution List and to group them together in the address book

Company or Site abbreviation - Describe the scope of the Distribution List

Site/Employees - Type of distribution list either by location or employees.

Owners include IT Staff.

Unless it is needed for business purposes, distribution lists should only be set to receive messages from inside the organization. 

Sender Restrictions may be applied as needed based on the scope of the distribution list.  Standard is to create a Security Group via Exchange to manage sender privileges.  

Location Based Lists:

DL-ABQ-SITE – Albuquerque, NM Location

DL-ODT-SITE – Odenton, MD Location

DL-DTN-SITE – Dayton/Beavercreek, OH Location

DL-PHX-SITE – Phoenix/Scottsdale, AZ Location

DL-VAB-SITE – Virginia Beach, VA Location

DL-WDR-SITE – Window Rock, AZ Location

DL-ALL-SITES – All-inclusive location distribution list

Company Based Lists

DL-4C-CORP-EMPLOYEES – Sends to only Corporate staff at 4C

DL-4C-ALL-EMPLOYEES – Sends to Corporate and On-Contract staff at 4C (Also includes DDC Execs)

DL-BRIC-CORP-EMPLOYEES – Sends to only Corporate staff at BRIC

DL-BRIC-ALL-EMPLOYEES – Sends to Corporate and On-Contract staff at BRIC (Also includes DDC Execs)

DL-DINE-SOURCE-CORP-EMPLOYEES – Sends to only Corporate staff at Diné-Source

DL-DINE-SOURCE-ALL-EMPLOYEES – Sends to Corporate and On-Contract staff at Diné-Source (Also includes DDC Execs)

DL-ITS-CORP-EMPLOYEES – Sends to only Corporate staff at DDC-ITS

DL-ITS-ALL-EMPLOYEES – Sends to Corporate and On-Contract staff at DDC-ITS (Also includes DDC Execs)

DL-NST-CORP-EMPLOYEES – Sends to only Corporate staff at North Stone

DL-NST-ALL-EMPLOYEES – Sends to Corporate and On-Contract staff at North Stone (Also includes DDC Execs)

DL-NOVA-CORP-EMPLOYEES – Sends to only Corporate staff at NOVA

DL-NOVA-ALL-EMPLOYEES – Sends to Corporate and On-Contract staff at NOVA (Also includes DDC Execs)

DL-REDCANYON-CORP-EMPLOYEES – Sends to only Corporate staff at Red Canyon Technologies

DL-REDCANYON-ALL-EMPLOYEES – Sends to Corporate and On-Contract staff at Red Canyon Technologies (Also includes DDC Execs)

DL-SEVENTH-CORP-EMPLOYEES - Sends to only Corporate staff at Seventh Emergence

DL-SEVENTH-ALL-EMPLOYEES - Sends to Corporate and On-Contract staff at Seventh Emergence (Also includes DDC Execs)

DL-SPINSYS-CORP-EMPLOYEES - Sends to only Corporate staff at Spinsys

DL-SPINSYS-ALL-EMPLOYEES - Sends to Corporate and On-Contract staff at Spinsys (Also includes DDC Execs)

The Corporate Holding Company will simply have

DL-DDC-CORP-EMPLOYEES – This list will only include Corporate staff at the holding company.

DL-ALL-CORP-EMPLOYEES – Sends to all company corporate employees, to include DDC Holding as well as Subsidiary Corporate employees.

DL-ALL-EMPLOYEES – Sends to everyone in the company, Corporate or On-Contract. Includes all of your Subsidiary -ALL lists.  

Sender Restricted Lists

The security groups created for sender restricted distribution lists have the following standard format: 

AS - abbreviation for Allowed Sender

The name of the distribution list it manages minus the DL.  

Owners include IT staff.

All security groups saved in Active Directory high level Organizational Unit Groups>Security Groups.

The following lists have the associated security groups moderating who can send to them.  

DL-ALL-EMPLOYEES – AS-ALL-EMPLOYEES* (DDC Execs/Directors) 

*AS-ALL-EMPLOYEES also allows sender permissions to all the Company-ALL-EMPLOYEES DLs that are nested under the DL-ALL-EMPLOYEES group. 

DL-ALL-CORP-EMPLOYEES – AS-ALL-CORP-EMPLOYEES (DDC Execs/Directors, DDC Directors)

DL-DDC-CORP-EMPLOYEES – AS-DDC-CORP-EMPLOYEES (DDC Execs/Directors, DDC Directors)

DL-NOVA-ALL-EMPLOYEES – AS-NOVA-ALL-EMPLOYEES (DDC Execs/Directors, NOVA Delegates)

DL-NST-ALL-EMPLOYEES – AS-NST-ALL-EMPLOYEES (DDC Execs/Directors, NST Delegates)

DL-ITS-ALL-EMPLOYEES – AS-ITS-ALL-EMPLOYEES (DDC Execs/Directors, ITS Delegates)

DL-DINE-SOURCE-ALL-EMPLOYEES – AS-DINE-SOURCE-ALL-EMPLOYEES (DDC Execs/Directors, SOURCE Delegates)

DL-BRIC-ALL-EMPLOYEES – AS-BRIC-ALL-EMPLOYEES (DDC Execs/Directors, BRIC Delegates)

DL-4C-ALL-EMPLOYEES – AS-4C-ALL-EMPLOYEES (DDC Execs/Directors, 4C Delegates)

DL-REDCANYON-ALL-EMPLOYEES - AS-REDCANYON-ALL-EMPLOYEES (DDC Execs/Directors, RC Delegates)

DL-SEVENTH-ALL-EMPLOYEES - AS-SEVENTH-ALL-EMPLOYEES (DDC Execs/Directors, 7th Delegates) 

DL-SPINSYS-ALL-EMPLOYEES - AS-SPINSYS-ALL-EMPLOYESS (DDC Execs/Directors, Spinsys Delegates)

DL-ALL-SITES – AS-ALL-SITES (DDC Execs/Directors)

All AS groups have DDC Execs and Directors.  Individual company AS groups have provided the sender delegates in the lists.  

Sender Requests to Restricted DLs

Requests to send to the restricted DLs needs approved through IT help desk ticket. 

The user account is then added to the appropriate AS groups and additional time to sync any changes from On-Prem to O365.  Also verify there are not any nested DLs that also require additional AS permissions.